HOW WE COLLECT YOUR PERSONAL INFORMATION
Kanopi may collect the following categories of Personal Information about you based on your specific transactions and interactions with the Company or its Digital Platforms. For each category of information, we identify examples of the category, the business purposes for which we use the information in that category, the categories of sources from which the information is collected, and the categories of third parties with whom we have shared the information, including in the last 12 months. We collect information from and about users of our Digital Platforms two ways (1) directly from you when you provide it to us; and (2) automatically when you use the Digital Platforms.
Information You Provide
The following explains the categories of Personal Information we collect from you and how we collect such data.
• Online Forms: When you complete an online form, we collect Identifiers and Contact Information. To validate your identity as the party submitting the form, we may also collect Technical Information, Sensitive Information (including geolocation data), and a screenshot or screen recording of the form submission process.
• Communications with Kanopi: When you contact Kanopi by telephone, or e-mail or have an in person interaction with Kanopi, we collect Identifiers and any other Personal Information you choose to provide, as explained below.
• Telephone: When you contact Kanopi by telephone, we will collect the Contact Information (telephone number) that you use to call Kanopi and Audio Information when Kanopi records its telephone calls for training and quality assurance purposes.During a call, Kanopi may additionally collect Contact Information (e.g., name, address, e-mail address) and any other information you provide. If you are a business contact for a commercial client, vendor or prospect, we may also collect Professional Information.
• E-mail and Electronic Means: When you communicate with Kanopi via e-mail or other electronic means, including but not limited to SMS or live chat, we may collect your Contact Information (e.g., e-mail address, name), and any other Personal Information you voluntarily choose to include in the communication so that we can respond to your questions and provide you with quality service.
• In Person: When we meet you at a trade show or otherwise interact with you in person, we may collect your Contact Information (e.g., e-mail address, name), and any other Personal Information you voluntarily choose to include in the communication.
• Social Media: You may choose to interact with Kanopi via social media platforms on which Kanopi is active, including, but not limited to Facebook, Instagram, Pinterest and TikTok and LinkedIn, or through chat or messaging features available through the Digital Platforms. Relating to these interactions, Kanopi may collect Identifiers (e.g., screen name, real name) and any information that you choose to provide such as posts, comments or feedback that you post or leave on pages, feeds or inboxes belonging to Kanopi. There are areas of the Digital Platforms and social media platforms that are visible to other users or the general public. We recommend that you do not post personal details to these areas of the Digital Platforms. YOU ASSUME ALL RESPONSIBILITY FOR ANY LOSS OF PRIVACY OR HARM RESULTING FROM YOUR VOLUNTARY DISCLOSURE OF PERSONAL INFORMATION IN PUBLIC AREAS.
• Business Contacts: Kanopi collects the Professional Information you provide to allow us to contact you or to receive information about us, opportunities with us, or our products or Services.
• Online Account: If you sign up or use a Kanopi account, we collect Personal Information you provide to create a profile, account, collect payment or to receive information about the performance of your system or Kanopi products. This may include your Contact, Financial, and Profile Information.
• Payments: If you purchase a product, we collect information necessary to process the transaction and validate your identity. This may include Identifiers and Contact Information, and depending on the payment methodology, Financial Information (e.g., payment card information or bank account information).
Information Automatically Collected
Some information is collected by us automatically when you access the Digital Platform. This information includes: Commercial Information, Technical Information and Usage Data. We and others may use a variety of technologies to collect information about your device and use of the Digital Platform. These technologies include cookies, web beacons, javascript, entity tags, and HTML local storage. Most web browsers can be programmed to accept or reject the use of some or all of these technologies, although you must take additional steps to disable or control other technologies. You can also use our cookie consent tool to opt-out of certain of these technologies.
Cookies – Cookies are small data files that are sent from a website’s server and are stored on your device’s hard drive either for only the duration of your visit ("session cookies") or for a fixed period ("persistent cookies"). Cookies contain information that can later be read by a web server. We use cookies to understand user preferences, navigation, locations, and for targeted advertisements.
Web Beacons – Web beacons are small, transparent images that are embedded in web pages, applications, and emails that are sometimes called “clear gifs," “single pixel gifs", "page tags" or “web bugs." We use web beacons to track the web pages you visit, to test the effectiveness of our marketing, and to find out if an email has been opened and acted on.
Javascript – Javascript are code snippets embedded in various parts of websites and applications that facilitate a variety of operations including accelerating the refresh speed of certain functionality or monitoring usage of various online components.
Entity Tags -- Entity Tags are HTTP code mechanisms that allow portions of websites to be stored or “cached" within your browser and validates these caches when the website is opened, accelerating website performance since the web server does not need to send a full response if the content has not changed.
HTML5 Local Storage – HTML5 local storage allows data from our Digital Platforms to be stored or “cached" within your browser to store and retrieve data in HTML5 pages when our Digital Platforms are revisited.
Chat Feature - When you interact with our Chat feature, we may ask for your name, email address, phone number and order number. Any other personal information you provide is at your own discretion and not required for your use of the site or our services. We may combine the information we collect from you with other personal information we have about you as described in this Privacy Policy. Any information combined with personal information will be treated as Personal Information. We maintain transcripts of chats and other written communications.
Session-Replay Technologies - We may use third party services provided that employ software code to record users’ interactions in a manner that allows us to watch DVR-like replays of those user sessions. The replays include users’ clicks, mouse movements, scrolls, and keystrokes/key touches during those sessions. These replays help us diagnose usability problems and identify areas for improvement. You can learn more about Plerdy and its do not track technology at https://www.plerdy.com/do-not-track/.
Information We Collect From Third Parties
We collect Personal Information from various third parties, including those listed below. The collection, use, and disclosure of Personal Information received from third parties is governed by the privacy policies listed on the website where the information was submitted by the user. Third parties may send their own cookies and pixel tags to you, and may collect information and use it in a way inconsistent with this Policy. Please carefully review these third-party privacy policies to understand how your information may be collected, used and disclosed by these third parties.
Third Party Service Providers. We collect Personal Information from service providers including where we operate accounts on third-party platforms, such as social media and other content platforms, our SMS vendor etc.
Third Party Advertising Partners. We collect Personal Information received from third party advertising partners, including partners who host and manage various online advertisements.
Google Analytics. We use Google Analytics and Google Analytics Advertising Features to assist us in better understanding our website visitors and serve more relevant advertisements. Google uses first party cookies, identifiers for mobile devices, or similar technology to collect usage data. Based on this information, Google compiles data about website traffic and interactions, which we use to offer better user experiences, perform analytics, analyze traffic, personalize content, and offer ads that match your interest. You can learn more about how Google Analytics collects and uses information from our website at: www.google.com/policies/privacy/partners/. Visit https://tools.google.com/dlpage/gaoptout/ to get the Google Analytics Opt-Out Browser Add-on. You can also opt out of advertising cookies using the Google Ad Settings.
Third Party Cookies. We engage third-parties, including Google, Meta, Pinterest and LinkedIn, to serve ads to you about our products and services as you browse the Internet. These third-party providers may use their own cookies tags to track your online activities and purchases in order to deliver targeted advertising based on your interests. For more information, please see our Cookie Policy.
Your ‘Do Not Track’ Browser Setting. Some web browsers incorporate a Do Not Track (“DNT”) feature that signals to the websites that you visit that you do not want to have your online activity tracked. At this time, our website does not respond to DNT signals. Other third party websites may keep track of your browsing activities when they provide you with content, which enables them to customize what they present to you on their websites.